Names (left to right) and reason for the photo are essential IPTC information.

Don’t go looking through the plumbers section of the Yellow Pages then.

Well, that’s an easy lesson to remember, but where it gets trickier is when you search for a press photographer and you come across dozens of on-line listings for photographers who claim to do press work, but have no experience or training in the field whatsoever.

Some will be primarily wedding photographers, others will be studio and portrait photographers, but the question to ask is, “do they have a press background?” This is easily checked because they should be able to tell you where they trained and which paper or agency trained them.

You might just want a photographer to cover an event for you for PR or to set up some one-off PR images, but unless the photographer actually knows what local, regional, national or even trade press want, you could be wasting your time and money.

It isn’t just about style either. Many wedding photographers talk of offering “reportage style” photography in their wedding packages, but that’s not the same as newspaper or reportage coverage of an event destined for a journalist’s in-box.

One common error amongst the un-trained photographers doing press work is to forget to take suitable captions to go with the photo, so the desk won’t know who is in the photo, which names belong to which faces, where the event happened, why it happened… everything the desk needs to be able to use the photo.

Non-press photographers aren’t au fait with things like technical requirements either. File size is a big bugbear of many journalists as they’re either sent files which are far too small to be publishable, or the files are so huge they crash the paper’s entire email system. Not a good way to win positive press coverage.

Sometimes using someone not familiar with press best practices or even trained in relevant areas of law (as all trained photo-journalists are) can be downright foolhardy. Sometimes photographers need to know the law in order to be able to stand their ground and get the job done in the face of a belligerent jobsworth, and other times they need to know what the limits of legality are in order to avoid committing an offence. You don’t want your PR job to miss deadline because the photographer has stepped out of line and ended up in the back of a police van. You equally don’t want your published PR photo to land you in trouble over some inadvertent defamation. This too could backfire into very negative PR.

It’s a simple message this week. Press photography is a distinct and separate discipline, and not best carried out by just anyone with a camera. You’re spending money on PR, so spend it wisely and get great results, safely.